The applicant timeline: who said what, who passed them on
Hiring rarely depends on the recruiter alone: the manager, the interviewer, finance and onboarding all weigh in. Flows puts that loop on one clear timeline per applicant, so you do not have to dig through email chains to see where things stand.
What is the timeline?
A timeline can be started for an applicant. The colleagues involved (recruiter, manager, interviewer, HR lead, finance, payroll, onboarding) appear as circles joined by lines along the applicant’s path. A bubble above each circle shows the latest event or note, and below it timestamped cards form that person’s wall, newest first.
What can it do?
- Wall: everyone writes their own notes on their own wall, so it is clear who said what about the applicant and when.
- Forwarding: pass the applicant to a colleague in the right role with one click and a short note.
- Requests: drag the applicant onto a colleague (for example because a document is missing), or use the “Send request…” button without dragging. The recipient can mark it done, and the request can be withdrawn.
- Hire registration: registering the hire also shows on the timeline.
- Confirmed closing: a closed timeline collapses into one large bubble and can be reopened later.
- Withdrawal and erasure are events too: if the candidate withdraws or asks for their data to be erased, it shows on the timeline. On erasure the note cards shatter like glass, while the structure of the timeline stays.
Who sees what?
Visibility depends on the role. The administrator, recruiter, HR lead, CEO and data protection officer see every timeline. Other roles (for example manager, interviewer, finance, payroll, onboarding) see only the timelines they are part of. These roles see Flows only, not the candidate list.
Which plans include it?
The timeline is available on the Business, Pro and Enterprise plans and can be tried during the free trial. On Business up to 3 timelines can be open at the same time; on Pro and Enterprise there is no limit. The limit only affects starting a new timeline, never one that is already open. For special needs (for example many parallel processes or a custom contract) you can request an Enterprise quote.
Frequently asked questions
What happens when I reach the Business limit?
Timelines that are already open keep working. You can start a new one when another is closed, or after switching to Pro. You can request an Enterprise quote in the app.
Who can see the notes?
Only people who are part of that timeline, plus the administrator, recruiter, HR lead, CEO and data protection officer.
What happens to the timeline if a candidate asks for erasure?
The erasure appears as an event on the timeline, the notes tied to the candidate are deleted, and the structure of the process remains.